Month-end close has a predictable shape: reconcile, accrue, review, report. EQQ accelerates each step by letting the controller run the same queries on demand instead of waiting for IT.

Day -2: reconcile

Run the AR and AP aging queries. Export to Excel. Close exceptions before the period closes.

Day -1: accrue

Run the “invoices received after period end” query to size unbilled revenue. Run the “POs open and received” query to size accrued expenses.

Day 0: close the period

The ERP does the close. EQQ does the checks: “any transactions after close-date?” “any orphan journal entries?”

Day +1: report

Run the month-over-month P&L comparison. Export to Excel; drop into the board pack.

Day +2: audit trail

Export the audit log for the period and drop it in the close workpapers folder. If an auditor ever asks “who looked at what?”, you have the answer.

A parameterized query runs the same way every month.
A parameterized query runs the same way every month.

What changes vs manual close

  • Fewer “can you run this one more cut” IT tickets.
  • Consistent definitions - revenue in August means the same thing as revenue in September.
  • Reproducible numbers: re-running the same query with the same parameters yields the same rows.

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Key Terms

  • AR - Accounts Receivable - outstanding invoices owed to the business by customers.
  • AP - Accounts Payable - outstanding bills the business owes to vendors and suppliers.